An AI documentation aid for hospitalists

Ward medicine produces a steady stream of documents: admission histories, daily progress notes, family updates, discharge summaries and letters. ClearPass drafts them from what you say or type, in a browser, and gives you text to check and paste into the hospital's system. It does not connect to that system.

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How it fits ward work

ClearPass is a documentation aid, not part of the hospital's clinical system. It cannot see the observations chart, drug chart or results unless you say, type or photograph them. Everything it produces is a draft you review, then copy and paste.

Hospitalists use it in three ways. Admission: transcribe the history with the patient's agreement, then add examination and results. Daily review: dictate a short problem-based note after seeing the patient. Discharge: dictate the course in a few sentences and ask for a structured summary. Follow your hospital's policy on devices and on transcribing bedside conversations.

What inpatient notes need

Admission: presenting complaint, history, medicines with what was actually taken, allergies, baseline function, examination, results, working diagnosis and differentials, plan, and escalation status.
Progress note: overnight events, how the patient feels, observations trend, examination, new results, then a line of plan for each active problem.
Discharge summary: diagnosis, key events and procedures, medicines started, stopped and changed with reasons, follow-up arranged, tests pending, and what the family doctor should do.
Family conversations: who was present, what was explained, questions, and agreed decisions.

Example: day 3 progress note

Ward progress note, Problem list

Overnight: No events. Slept well.
Subjective: Woman in her seventies, breathing easier, cough productive but less. Eating half of meals.
Observations: Temperature 37.1, heart rate 84, BP 132/74, respiratory rate 18, SpO2 95% on room air (was on 2 litres).
Examination: Crackles right base, reduced from admission. Calves soft.
Results: CRP 64 (was 210). White cell count 11.2. Creatinine 98 (was 131).
1. Community-acquired pneumonia, improving. Day 3 of antibiotics. Switch to oral amoxicillin today to complete 5 days.
2. Acute kidney injury, resolving with fluids. Restart ramipril at discharge review if creatinine stable.
3. Mobility: physiotherapy assessed, walking with frame. Occupational therapy home assessment requested.
Plan: Aim discharge in 48 hours if mobility safe.

Invented patient. The plan is the invented clinician's decision.

Templates and structures

The Internal Medicine guided templates suit many admissions: Diagnostic workup, Fever of unknown origin (PUO), Anaemia, Electrolyte / metabolic disturbance, Infection / suspected sepsis, VTE / anticoagulation, Pre-operative medical assessment and Medication / polypharmacy review.

For admissions, New patient or Full headings. For daily notes, the Problem list structure gives one line of assessment and plan per problem, which is how most ward notes are read. For discharge summaries, dictate the course and ask for a summary in the Ask box, or save your hospital's discharge headings with My own structure. See the history and physical template and progress note template.

Letters after discharge

A letter to the family doctor with medicine changes and follow-up tasks, from the Referral letter option.
Patient instructions in plain language: new medicines, warning signs, appointments.
A sick note covering the admission and recovery period.
A medical report when an employer or another service needs a summary, with the patient's consent.

Reviewing the draft

Check the medicine list first. Started, stopped and changed must be exact. The Numbers check marks any dose never said or typed.
Check results against the system. Photographed or dictated results should match the source, with the right date.
Check escalation status wording. It must match the decision documented in the hospital's system.
Check pending tests. The discharge summary should list every result still outstanding and who will act on it.

What ClearPass does not do

It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
It is not a medical device and does not make clinical decisions. It is a documentation aid.
It does not connect to your EMR. The note is copy-ready text that pastes into any system.

Privacy

Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.

Questions

Does it connect to the hospital EMR?

No. It works in a browser and produces text you paste in. It cannot read the hospital's charts or results.

Can I use it on a hospital computer?

It runs in any modern browser, so it depends on what your hospital allows. Notes stay in that browser on that device, so on a shared computer set history to auto-delete after 7 days.

Can it write a discharge summary from several days of notes?

It works from what you give it in one session. Dictate or paste the key course, results and medicine changes, and ask for a discharge summary.

What does ClearPass cost?

The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.

Try it on your next clinic day

The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.

Start free — 7 days, no card