An AI documentation aid for neonatology

Neonatal documentation is detailed and mostly lives in the unit's own clinical system. ClearPass does not connect to it. It helps with the parts that take time to write: conversations with parents, dictated daily reviews and discharge letters, drafted in English from a browser for you to check and paste in.

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Where it helps on a neonatal unit

ClearPass is a documentation aid used in a browser on a phone, tablet or computer. It does not read incubator, ventilator or monitor data, or the unit's charts. It writes from what you say, type or photograph, and the result is text you paste into your system.

Neonatal teams use it for parent updates, which are long and important to document well; for a dictated daily review after the round; and for discharge letters to community teams. Ask the parents before transcribing a conversation; ClearPass asks you to confirm consent each time. Follow your unit's policy on devices.

What neonatal notes need

Gestation at birth, corrected gestation today, day of life, birth weight and today's weight with the trend.
Respiratory support: mode, settings, oxygen, apnoea, bradycardia and desaturation episodes in the last 24 hours, caffeine.
Cardiovascular: heart rate, blood pressure, perfusion, murmurs, echo findings.
Feeding: type of milk, volume in ml per kg per day, route, tolerance, stools, parenteral nutrition.
Jaundice: bilirubin against the treatment threshold for gestation and age, phototherapy.
Infection: cultures, antibiotics with day number, line days.
Neurology: cranial ultrasound findings; screening such as eye and hearing checks, with dates due.
Parent communication: who was present, what was explained, questions and concerns.

Example: dictated daily review

Neonatal daily review, Problem list

Baby born at 31 weeks, now day 12, corrected 32+5 weeks. Birth weight 1540 g, today 1610 g.
1. Respiratory: High-flow 4 litres, oxygen 23%. Three self-resolving desaturations in 24 hours. On caffeine. Plan wean flow to 3 litres.
2. Feeding: Expressed breast milk 160 ml/kg/day via nasogastric tube, fortifier started yesterday. Tolerating. Stools normal. Trial of cue-based oral feeds from 33 weeks.
3. Jaundice: Bilirubin 142, below the phototherapy line. Phototherapy stopped 3 days ago. No repeat unless clinically jaundiced.
4. Screening: Cranial ultrasound day 7 normal. Eye screening due next week.
Parents: Both updated at the cot side. Asked about going home; explained that feeding and breathing milestones come first.

Invented patient. The plan is the invented clinician's.

Templates and structures

The Paediatrics group has guided templates for Jaundice (neonatal / infant) and Failure to thrive / feeding, which help after discharge and in follow-up clinics. Unit notes are best written with the Problem list structure or with your unit's headings saved once with My own structure.

For parent meetings, use Full headings or your own layout: who was present, current condition, what was explained, questions asked, agreed plan. Detailed length keeps every point discussed.

Letters at discharge

Discharge letter to the family doctor and community team, from the Referral letter option or as a medical report.
Parent instructions in plain language: feeding plan, medicines, when to seek help, appointments. See the patient instructions template.
Referral letters to follow-up clinics, such as developmental follow-up.
For older babies and children seen in clinic, see AI scribe for pediatrics.

Reviewing the draft

Check weights and volumes. Grams, millilitres per kilogram per day and percentages must be exact; the Numbers check marks figures never said.
Check gestation and corrected age. Both appear in many decisions; make sure they are right and consistent.
Check the bilirubin threshold wording. It should reflect your reading of the chart, not a general statement.
Check what was said to parents. The parent update should hold exactly what was explained.

What ClearPass does not do

It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
It is not a medical device and does not make clinical decisions. It is a documentation aid.
It does not connect to your EMR. The note is copy-ready text that pastes into any system.

Privacy

Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.

Questions

Does it connect to the unit's clinical system?

No. It has no EMR or device integration. Copy the reviewed note into your system.

Can I transcribe a conversation with parents?

Yes, when they agree. ClearPass asks you to confirm consent before each session. If they decline, dictate a summary afterwards.

Can parents who speak another language be understood?

Language is detected automatically, and the note is written in English. Quality varies by language and accent, so test it in the trial, and use an interpreter where your unit requires one.

What does ClearPass cost?

The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.

Try it on your next clinic day

The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.

Start free — 7 days, no card