How to review an AI-written note
An AI scribe hands you a draft, and the draft is only safe once you have checked it. A focused review takes a minute or two if you know where errors tend to hide. This routine works for any tool and any note structure.
Why review matters
AI drafts read smoothly, which makes mistakes easy to miss. Typical problems are small but important: a dose that is slightly off, a left that should be right, a symptom the relative mentioned attributed to the patient, or a plan item you discussed but did not agree. Once the note is in the chart, other clinicians will rely on it as if you wrote every word, because in effect you did.
A two-minute routine
- Read the plan first. It is the part others act on. Check every medicine, dose, investigation, referral and follow-up interval against what you actually decided.
- Check the numbers. Vital signs, doses, durations, lab values and dates. Numbers are where transcription slips cause the most harm.
- Check sides and sites. Left and right, upper and lower, which joint, which eye.
- Check who said what. Make sure symptoms and history belong to the patient, not a relative or interpreter, and that your questions are not written as the patient's complaints.
- Look for what is missing. Examination findings you did not say aloud, negatives you checked, and anything the patient told you before capture started.
- Look for what was never said. Delete anything that sounds plausible but did not happen in the visit.
Signs a draft needs more than a quick edit
- The assessment names a diagnosis you did not reach.
- The history is out of order or merges two separate problems.
- Large parts of the conversation are missing, which can mean the microphone lost the patient's voice.
- Several patients in one session have been blended together.
In those cases it is usually quicker to regenerate the note, adjust the settings, or write the key sections yourself than to patch sentence by sentence.
Make review easier next time
Place the device where it hears both of you. Say findings and the plan aloud. Keep the note length that suits the visit type, since a shorter draft is quicker to check. If the same error keeps appearing, such as a drug name the software always mishears, note it and watch for it, or tell the vendor.
Keep your own sense of how long review takes. If you find yourself rewriting most notes, the tool or the settings are not right for your work, and it is worth testing another structure or another product. The guide on AI scribe accuracy looks at why errors happen.
How ClearPass does it
ClearPass marks numbers in the note that were never said in the transcript, so they stand out for review. You can correct the draft directly, or use the Ask box to change it in plain words, for example to shorten the plan or add a section. When several patients are transcribed in one session they are separated, and you should still confirm each note belongs to the right person. Every note is a draft for you to check before it is used.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Do I really need to read every note?
Yes. You are responsible for what goes into the chart. A quick, structured check is enough for most visits; complex ones deserve more attention.
What errors are most common?
Misheard drug names and numbers, wrong side or site, statements attributed to the wrong speaker, and findings that were done silently and so are missing.
Should I correct the note or regenerate it?
Correct it when the errors are few and specific. Regenerate or rewrite when the structure is wrong, problems are merged, or large parts are missing.
When should I do the review?
Straight after the visit, while you still remember what was said and examined. Reviewing a stack of drafts at the end of the day loses most of the benefit, because you are back to relying on memory.
Should letters generated from the note be checked too?
Yes. A referral letter or patient handout built from the note carries any error in the note forward, and it may add wording of its own. Read it before it leaves the clinic.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
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