An AI medical scribe for outpatient consultants
In a specialist clinic the consultation is followed by a letter to the referring doctor, and dictating those letters takes up the end of every clinic. ClearPass transcribes the consultation, drafts the clinic note in English, and drafts the letter from the same conversation.
The clinic letter without the dictation queue
The traditional workflow is dictation, typing by a secretary, correction and signature, sometimes weeks after the clinic. With ClearPass the draft letter is ready when you tap Stop. Use Referral letter for onward referral, Medical report for a formal summary, or Something else and describe it: 'a letter back to the referring GP summarising findings and plan'.
Review and edit it while the patient is still fresh in your mind. The Ask box handles changes such as 'add the scan result' or 'make it shorter and put the actions for the GP first'.
Specialty depth
ClearPass covers more than 150 specialties and sub-specialties. Nineteen groups have guided case templates, including cardiology, endocrinology, gastroenterology, neurology, nephrology, urology and ophthalmology. When you transcribe, the specialty detail comes from what you and the patient discuss.
Use New patient for first appointments and Follow-up for review clinics. If your department uses fixed headings, save them under My own structure. Detailed length keeps every clinical fact said, which suits complex new patients; Concise suits routine reviews.
See the specialty pages for cardiology, endocrinology and neurology.
Results, codes and approvals
- Photograph a lab or imaging report and the clinical details are read into the note; remove identifiers from the photo first.
- ICD-10 and procedure code suggestions where your country uses them.
- Prior authorization or medical-necessity letters for tests and treatments that need approval, and Rejection Analysis for denied claims.
- The numbers check marks figures in the note that were never said, useful when results are discussed aloud.
Fitting it into a clinic
Most consultants start by transcribing new patients, where the time saving is largest, then extend it to follow-ups once they trust the review routine. Ask each patient for consent; the app prompts you every time. Paste the reviewed note into the hospital or clinic system. There is no integration, so there is nothing to request from IT.
Speaking for a better letter
The draft can only contain what was said. Many consultants already summarise to the patient at the end of the consultation: what they think is going on, what tests are planned, what the patient should do, and when they will be seen again. That summary is the most useful part of the transcript, because it states your conclusions in plain words.
If you want something in the letter that you would not say in front of the patient, such as a differential you have not discussed with them, add it after the draft is written, either by typing or by asking ClearPass to add it. Do not leave it out of the letter just because it was not said aloud.
- Summarise the impression and plan aloud before the patient leaves.
- State pending results and who will act on them.
- Name the follow-up interval clearly.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Can I dictate the letter instead of transcribing the consultation?
Yes. Dictate a summary into the browser after the patient leaves, or type rough notes, and ClearPass writes the note and the letter from that. Some consultants transcribe new patients and dictate short follow-ups.
Can I use it in a multidisciplinary clinic?
Yes. Speaker separation labels the different voices, and the note is built from the whole conversation. Check that the plan reflects what the team agreed.
Can it write the letter to the referring doctor?
Yes. Use Referral letter, Medical report, or Something else and describe the letter you want. Review and sign it as you normally would.
Does it handle long first appointments?
Yes. A single visit can be up to two hours.
Can my secretary use it?
Your secretary cannot see your ClearPass history; it stays in your browser. Share the reviewed letter the way you do now.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
Start free — 7 days, no card