An AI medical scribe for private clinics
A private clinic lives on appointment slots and on patients who expect the doctor to look at them, not at a screen. ClearPass transcribes the consultation in the browser and writes a structured English note, letters and codes from it, without an IT project or a change to the clinic system.
No installation, no integration project
Smaller clinics rarely have an IT department, and a new tool that needs servers, drivers or an integration with the clinic's software usually stalls. ClearPass is a web app. Each doctor opens it in the browser on a desktop, tablet or phone, signs in with a Google account or a one-time email code, and starts.
There is no connection to your clinic management system. The finished note is plain text that pastes into whatever system you use today. If the clinic changes software next year, nothing about ClearPass changes.
What a clinic doctor gets from one visit
- A structured note in SOAP, Full headings, Follow-up, New patient, Procedure, Problem list or the clinic's own headings.
- Referral letter, patient instructions, sick note or medical report, one click each.
- ICD-10 and procedure code suggestions where your country uses them.
- A prior authorization or medical-necessity letter when a test or treatment needs payer approval, and help reworking a denied claim.
The letters matter in private practice because they are often what the patient takes away. A clear referral letter or medical report written the same day is part of the service the patient pays for.
Keeping the clinic's standards consistent
If several doctors work in the clinic, agree a note structure and have each doctor save it under My own structure. The notes then look the same whoever wrote them, which helps with cover, audits and complaints.
Each doctor has their own sign-in and their own note history. History is stored in the browser on the device where the note was written, not on ClearPass servers, and not synced between devices. Doctors who share a consulting room computer should keep separate browser profiles or use their own device.
Consent and patient experience
Before each transcription the app asks you to confirm the patient has agreed. Most clinics add a line to the booking confirmation or a notice in the waiting area, then ask in the room. Patients who decline can still be seen; type or dictate the note afterwards instead.
Audio is transcribed and discarded, never stored. That is usually the first question patients ask, and it is easy to answer.
Trying it without disrupting the clinic
The easiest way to evaluate a scribe in a private clinic is to have one doctor use it for a week of normal appointments. The trial runs for 7 days, needs no card and ends on its own, so there is no purchase decision before you have seen it work with your patients, your accents and your room acoustics.
During that week, compare three things: how long notes take from the end of the consultation to the chart, how many corrections each draft needs, and whether patients mind being asked. If the answers are good, other doctors can sign up individually. If they are not, nothing needs to be uninstalled.
- Start with new patients and longer visits, where the time saving is easiest to see.
- Keep a note of the errors you correct; they show you where to speak more clearly or where review matters most.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Can each doctor use a different note structure?
Yes. Structures are chosen per doctor and per visit, although a shared clinic structure makes notes easier to read across the team.
Do we need to install anything on the clinic network?
No. It runs in a normal browser. You can add it to a phone or tablet home screen, but that is optional.
Can our receptionist see the doctors' notes?
Not through ClearPass. Each doctor's history stays in their own browser on their own device. Share a note by pasting it into the clinic system.
Does it work with our clinic management software?
It works alongside any software, because the note is copied and pasted. There is no direct integration.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
Start free — 7 days, no card