An AI note writer for physiotherapists

Physiotherapy sessions are hands-on, which makes writing notes during them awkward. The session still needs a clear account: what the patient reported, what you measured, what you did, and what they do at home. ClearPass transcribes the session and drafts that account, so the notes are done when the patient leaves.

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What a physiotherapy note should contain

Subjective: area of symptoms, behaviour over 24 hours, aggravating and easing factors, irritability, previous episodes, general health screening, and the patient's goals.
Objective: observation, range of movement in degrees, strength, neurological screen where relevant, special tests with results, palpation, functional tests.
Outcome measures you use, with the score today and at baseline, for example a patient-specific functional scale or a disability index.
Treatment given: techniques, grades, sets and repetitions, education provided, and how the patient responded within the session.
Home exercise programme with dosage, and what to do if symptoms flare.
Plan: frequency, number of sessions, goals and the date you will reassess them.

Example: shoulder follow-up session

Physiotherapy session, SOAP

S: Woman in her fifties, session 4 for right shoulder pain, diagnosed as rotator cuff related shoulder pain. Pain with overhead reaching now 4 of 10 (was 7). Sleeping on the right side for part of the night. Doing the home programme most days.
O: Active flexion 160 degrees (was 130), abduction 150 degrees with a painful arc 80 to 110. External rotation strength 4+ of 5, painful. Functional scale average 6 of 10 (baseline 3).
Treatment: Isometric external rotation 5 x 30 seconds, progressed to banded external rotation 3 x 12. Scapular setting. Education on load management.
A: Improving. Tolerating progression.
P: Home programme updated: banded external rotation 3 x 12 daily, wall slides 2 x 10. Review in 2 weeks. Goal: reach top shelf pain-free by week 8.

Invented patient. The exercise choices and dosage are the invented clinician's decisions.

Guided templates for therapy

The Rehabilitation & Therapy group has guided templates for Physiotherapy (MSK), Neuro-rehabilitation (stroke / TBI), Cardiac rehabilitation, Pulmonary rehabilitation, Hand therapy, Vestibular rehabilitation, Chronic pain rehabilitation, Prosthetics / orthotics and Post-amputation rehabilitation. The Orthopaedics & MSK group also has a Physiotherapy referral case.

For routine sessions, SOAP with Concise length keeps notes short. For an initial assessment, New patient or Full headings with Detailed length keeps every finding. If your clinic uses its own assessment form, copy its headings into My own structure once and every note will follow it.

Letters and documents

Progress reports to the referring doctor, written as a medical report from the session note.
Prior authorization for physiotherapy when further sessions need approval, with the measured progress and remaining goals.
Patient instructions with the home exercise programme in plain language; see the patient instructions template.
A sick note or fitness letter where your scope of practice allows.

Reviewing the draft

Check ranges and strength grades. Degrees and grades are marked by the Numbers check if they were never said. Say your measurements aloud as you take them.
Check sets, repetitions and hold times. The home programme is what the patient follows. It must match what you taught.
Check the side and region. Left and right, and the exact region, should be consistent throughout.
Check outcome scores against the form. Baseline and current scores support further sessions; they must be accurate.

What ClearPass does not do

It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
It is not a medical device and does not make clinical decisions. It is a documentation aid.
It does not connect to your EMR. The note is copy-ready text that pastes into any system.

Privacy

Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.

Questions

Can I use it in a gym or a noisy room?

Transcription works best when the patient and you are close to the device. Background noise can cause mishearing, so check the draft, especially numbers.

Do I need to speak my measurements aloud?

Yes, or type them in afterwards. The note is written only from what is said or typed.

Can I see several patients in one session?

Yes. Several patients can be transcribed in one session and separated into their own notes, which suits a clinic with back-to-back appointments.

Is it only for doctors?

No. Any clinician who writes notes can use it. Check that the letters you produce fit your scope of practice.

What does ClearPass cost?

The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.

Try it on your next clinic day

The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.

Start free — 7 days, no card