An AI medical scribe for sports medicine

Sports medicine visits turn on the mechanism of injury, a handful of special tests and a return-to-play decision that coaches, physiotherapists and the athlete will all read. ClearPass transcribes the consultation and drafts the note, then writes the fitness letter and referrals from the same visit.

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What a sports medicine note needs

Sport, position and level; training volume and any recent change in load; competition schedule.
Mechanism: contact or non-contact, direction of force, a pop or a give-way, ability to continue, swelling and how quickly it came.
Previous injuries to the same area and how they were managed.
Examination with side: effusion, range of movement in degrees, strength, special tests by name and result, neurovascular status.
Imaging and its findings, or why you chose not to image.
Concussion: symptom score, cognitive screen, balance findings, and the current stage of a graded return.
Return-to-play stage, criteria for moving to the next one, and restrictions in plain terms.

Example: ankle inversion injury

Sports clinic, SOAP

S: Male footballer in his twenties, inverted right ankle landing from a header 5 days ago. Played on 5 minutes then stopped. Swelling within the hour. Weight-bearing with a limp. One previous right ankle sprain two seasons ago.
O: Swelling and bruising over the lateral ankle. Tender over the anterior talofibular ligament. No bony tenderness at the posterior edge of either malleolus, base of fifth metatarsal or navicular. Anterior drawer mildly increased compared with the left, firm end point. Squeeze test negative. Able to take four steps.
A: Grade 2 lateral ankle sprain, right. Fracture not suspected clinically; imaging not needed.
P: Brace for training. Physiotherapy for balance and strength, starting this week. Straight-line running when pain-free hopping on the right. Return to full training expected in 3 to 4 weeks if criteria met. Review in 2 weeks.

Invented patient. The grading and plan are the invented clinician's decisions.

Templates that match sports visits

There is no sports medicine template group, but the Orthopaedics & MSK group covers much of the work: Sports injury, Knee MRI / meniscus, ACL / ligament reconstruction, Shoulder MRI / rotator cuff, Shockwave therapy (ESWT) and Joint / soft-tissue injection. Rehabilitation & Therapy adds Physiotherapy (MSK).

For clinic follow-ups, the Follow-up structure with Concise length keeps the note short for a quick progress check. For a pre-participation screen, a set of headings saved with My own structure (history, family history, cardiovascular examination, musculoskeletal screen, outcome) keeps every screen consistent.

Letters and requests

A fitness letter for a club, school or event from the Something else option; see the fitness letter template.
Imaging requests with the clinical reasoning, and prior authorization for an MRI where a plan requires one.
Referral to physiotherapy with the diagnosis, stage and goals; see prior authorization for physiotherapy if sessions need approval.
Patient instructions for the athlete: the loading plan, what to avoid, what signs mean stop.
A sick note when the injury also affects the athlete's job.

Reviewing the draft

Check side and structure. Right and left, medial and lateral, anterior and posterior are the commonest slips.
Check special tests. A test you performed should appear with its actual result; one you did not perform should not appear at all.
Check the return-to-play wording. It is read by people outside medicine. Make sure the stage and the criteria to progress are exactly what you told the athlete.
Check numbers. Degrees, weeks and scores are marked by the Numbers check when they were never said.

What ClearPass does not do

It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
It is not a medical device and does not make clinical decisions. It is a documentation aid.
It does not connect to your EMR. The note is copy-ready text that pastes into any system.

Privacy

Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.

Questions

Can I use it pitch-side?

It runs in a browser on a phone, so it can be used wherever you have a connection and the athlete has agreed. Many clinicians type a few lines at the event and complete the note later.

Will it decide when an athlete can return?

No. It writes down your decision and your criteria. The return-to-play judgement stays with you.

Can a coach or parent be present during transcription?

Yes, with the agreement of the athlete, and of a parent for a minor. Check the note does not include anything the athlete asked to keep private from the team.

What does ClearPass cost?

The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.

Try it on your next clinic day

The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.

Start free — 7 days, no card