An AI medical scribe for family medicine
Family medicine is breadth at speed: a baby check, a sore throat, a mental health review and a blood pressure recheck in the same hour. The note for each has to be short, safe and defensible. ClearPass transcribes each consultation, writes an English note in your chosen structure, and drafts the sick note or referral that so often follows.
What a family medicine note needs to show
Primary care notes are short, but they carry medico-legal weight. The reader, often you in six months, needs to see what was asked, what was found, and what the patient was told.
- The presenting problem in the patient's words, and relevant negatives for red flags.
- Focused examination with the vital signs actually taken.
- Shared decision: options discussed and what the patient chose.
- Safety-netting: what should bring them back, and how soon.
- Repeat medication changes and monitoring due.
- Opportunistic items: smoking, blood pressure, screening, immunisations.
Example: sore throat
A SOAP note, Concise. Invented patient.
S: 3 days of sore throat and fever. No cough. Eating and drinking, painful to swallow. No breathing difficulty, no drooling, no rash. O: Temp 38.1 C. Tonsils enlarged with exudate, both sides. Tender anterior cervical nodes. No trismus, uvula central. Chest clear. A: Acute tonsillitis. Centor 4. P: Phenoxymethylpenicillin 500 mg four times daily for 5 days. Analgesia and fluids. Return if unable to swallow fluids, one-sided throat swelling, or breathing difficulty. Sick note for 3 days.
Safety-netting advice, when you give it aloud, goes straight into the plan.
Family Medicine / GP templates
The Family Medicine / GP group is the broadest in ClearPass: specialist referral, chronic disease review, imaging request, medication review, health checks and screening, vaccination, minor procedures, anxiety and depression, women's health, men's health, paediatric primary care, skin complaints, MSK and joint pain, travel and occupational health, cough and chest infection, sore throat, urinary symptoms, headache, abdominal pain, fatigue, new or high blood pressure, and allergy.
Most transcribed GP visits suit SOAP at Concise length. Chronic disease reviews often work better as Follow-up or a structure of your own.
The paperwork after the visit
A large share of family medicine time goes on documents. From the same visit ClearPass drafts a sick note, a referral letter, patient instructions, a medical report, or a school or travel fitness letter under Something else.
Imaging and specialist medicines sometimes need approval before referral. The prior authorization letter mode writes it from the note. The general practitioners page covers the day-to-day workflow in more detail.
Several problems in one appointment
Patients often bring a list. When the sore throat turns into a question about a mole and a repeat prescription, you can ask for the note to be split by problem using the Ask box, or choose the Problem list structure from the start.
If a problem needs its own appointment, say so aloud; the plan will show that it was deferred rather than missed.
Reviewing a GP draft quickly
- Red-flag negatives: were they asked, and does the note say so.
- Antibiotic name, dose, frequency and duration.
- Safety-netting written as you said it.
- Sick note dates and duration, stated relative to today.
- Anything the patient mentioned in passing that needs its own follow-up.
See the SOAP note examples for common primary care presentations.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Is it fast enough for short appointments?
The note is drafted after you tap Stop. Review time depends on the visit; for a straightforward consultation it is usually a quick read and a few corrections.
Can I use it on my phone for home visits?
Yes. It is a web app that works in the phone browser and can be installed to the home screen. See home visits.
Does it work when the patient speaks another language?
Language is detected automatically and can switch mid-sentence. The note is always in English. Quality varies by language, so try it in the trial.
Can it write the sick note too?
Yes. Sick note is one click from the same visit. Check the dates and the wording before issuing it.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
Start free — 7 days, no card