An AI medical scribe for home visits
A home visit happens in a kitchen or a bedroom, often with a relative answering half the questions, and the note is usually written in the car afterwards from memory. ClearPass runs on your phone, transcribes the conversation with speaker separation, and writes the English note when you tap Stop.
Your phone is the whole setup
ClearPass is a web app, so a phone browser is enough. Add it to the home screen before your first visit day so it opens like an app. Transcription happens online, so check you have mobile data or the household's wifi; in a basement flat or rural area with weak signal, test it before you rely on it.
Put the phone on a table between you and the patient rather than in your pocket. A clear view of the voices matters more than an expensive microphone.
Carers, family and consent
Home visits often include a spouse, an adult child or a paid carer. Speaker separation keeps their account apart from the patient's, which helps when the history comes from several people. Say who is speaking when it is not obvious, for example 'your daughter says the confusion started on Monday'.
The app asks you to confirm consent before every transcription. When the patient lacks capacity to agree, follow your usual rules for decisions made on their behalf; if in doubt, do not transcribe and type the note afterwards.
Several patients in one round
If you visit a care home or several patients in one household, you can transcribe several patients in one session and ClearPass separates them into their own notes. Announce each patient clearly as you move on so the split is clean, and check each note belongs to the right person before pasting.
Visits can run up to two hours, which covers long assessments such as a first visit to a frail older patient.
- Say the change aloud: 'now seeing the next resident, room four'.
- Avoid saying full names and dates of birth; use the room or a short label.
- Review every separated note before it reaches the EMR.
Reports, medication boxes and letters
Patients at home often have a folder of discharge summaries and blood results. Photograph a lab or radiology report and ClearPass reads the clinical details into the note. Photos are not automatically redacted, so frame the shot to leave out names and ID numbers.
Read medication names aloud from the boxes during the visit. The numbers check will mark any dose in the draft that was never said. From the same visit, draft a referral letter, carer instructions or a medical report.
Writing up between houses
The usual home visit routine is to see several patients and write them all up at the end of the day, when details have blurred. With ClearPass the draft is ready when you tap Stop, so you can review it in the car before driving to the next house, while the visit is still clear in your mind.
If you prefer to paste notes into the EMR later from a desktop, remember that history is kept in the browser of the device you used and is not synced. Either paste from the phone, or export the notes and paste from there. Set a short auto-delete period so patient notes do not stay on your phone longer than needed.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Can I use it for palliative care visits?
Yes, with the patient's agreement. Long, sensitive conversations can be transcribed for up to two hours; review the note carefully, as these visits often include information the patient may not want written down in detail.
Does it work without a signal?
Transcription needs an internet connection. Test coverage in areas you visit often.
Can a relative speak for the patient?
Yes. Speaker separation labels different voices. Make clear in the conversation who is giving each part of the history.
Is the audio kept on my phone?
No. Audio is transcribed and discarded. Your note history stays in the phone browser, with optional auto-delete.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
Start free — 7 days, no card