Using an AI scribe with NextGen Enterprise: narrative next to structured templates
NextGen Enterprise is aimed at larger ambulatory groups with specialty content and custom templates. In a group like that, how a note looks is often agreed across many clinicians. ClearPass is not connected to NextGen. It drafts the narrative in plain text, and you paste it into the free-text parts of your practice's template.
Who NextGen Enterprise is built for
NextGen Healthcare presents its Enterprise EHR for mid-size to enterprise ambulatory practices, which it defines as ten or more providers, with specialty-specific content and custom templates. Its page highlights specialties such as cardiology, internal medicine, community health centres and sleep medicine.
In these groups, templates are usually configured by the practice, and much of the note is structured: fields that feed reports, quality measures and letters. That is the context a pasted note has to fit into.
Structured fields stay structured
A structured template field is there because something downstream reads it. If you paste prose into a field meant for a coded value, a report or a generated document may miss it. So enter structured items, such as vitals, scores and coded diagnoses, in NextGen as your template expects.
Paste the ClearPass text into the free-text or comment areas: the history in the patient's words, abnormal findings, your reasoning and the plan you discussed. Capital headings let you pick out each section, and hyphen bullets stay intact as plain text.
Agree one note style across the group
When many clinicians paste AI drafts into the same template, notes can drift apart in length and layout. A short agreement avoids that. Decide which ClearPass structure the group uses for each visit type, and whether notes should be Concise or Detailed.
If the practice template has fixed headings, each clinician can enter them once in My own structure. Every draft then follows the practice order, and a colleague reading the chart later sees the same sections in the same place.
Revisit the agreement after a month of use, once the group has seen how the drafts read in real charts.
Suggested mapping for a specialty group
| Visit type | ClearPass structure | Length |
|---|---|---|
| New referral | New patient | Detailed |
| Routine review | Follow-up | Concise |
| Several chronic conditions | Problem list | Concise |
| Clinic procedure | Procedure | Detailed |
| Practice's own format | My own structure | Either |
Before signing in NextGen
- Read the pasted narrative in the template, not only in ClearPass, and check it sits in the right patient's visit.
- Resolve every number flagged by the ClearPass numbers check.
- Compare suggested ICD-10 and procedure codes with your assessment; select the final codes in the EHR.
- Paste referral letters and patient instructions where the practice keeps documents, or regenerate them from the structured data if your group does that.
What to expect and what not to
ClearPass cannot see NextGen, cannot read the chart and cannot fill any template field for you. It does not file anything. Group practices often have rules about outside software and copy and paste; check with practice management or IT first. You remain responsible for the signed note, as with any other text you enter.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Does ClearPass fill NextGen template fields automatically?
No. It has no connection to NextGen. You paste text into free-text areas and enter structured items yourself.
Can a whole group use the same note layout?
Yes. Each clinician enters the practice headings once in My own structure, so drafts come out in the same order.
Will pasted text show up in reports?
Free text is usually not what reports read. Keep coded and structured items in their proper fields in NextGen.
Can each clinician in the group sign up separately?
Yes. ClearPass is sold per clinician, with one plan, and each person signs in with Google or an email code. Note history stays in each clinician's own browser, so nothing is shared between colleagues through ClearPass.
Does it help specialists with complex referrals?
It drafts a New patient note with full history, and from the same visit a letter back to the referring clinician. Pick Detailed length when the referral question is complex, then paste and trim.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
Start free — 7 days, no cardSources
Checked on 2026-09-30. Prices and features change; the vendor's own site is the final word.
NextGen Healthcare is a trademark of its owner. ClearPass is not affiliated with, endorsed by or connected to NextGen Healthcare: it does not read from or write to it. You copy the note from ClearPass and paste it into NextGen Healthcare yourself.