An AI medical scribe for physician assistants
Physician assistants see a high volume of patients across clinics, urgent care and specialty services, and their notes are often read by a supervising physician. ClearPass transcribes the consultation and drafts a structured English note that is easy to review, so documentation keeps pace with the list.
A note a supervising physician can scan
When another clinician reads your note, structure matters as much as content. ClearPass writes every note in the structure you pick: SOAP, Full headings with nine sections, Follow-up, New patient, Procedure, Problem list, or your own headings. The assessment and plan sit in the same place every time.
If the service you work in has a preferred template, recreate it under My own structure. That helps when you rotate between departments, because each department's headings can be saved and chosen per visit.
Moving between specialties
Many physician assistants change specialty during their career or even during a week. ClearPass covers more than 150 specialties and sub-specialties with free text and the note structures, and 19 groups have guided case templates, from cardiology and orthopaedics to emergency and critical care.
Guided templates help when you type rather than transcribe: pick a case, fill in the prompts, and the note is written from your answers. When you transcribe, you simply talk to the patient and the specialty context comes from the conversation.
- Orthopaedics: examination findings and imaging plans for joint and back complaints.
- Urgent care: short acute visits where speed matters more than length; choose Concise.
- Procedures: the Procedure structure lays out indication, consent discussion, technique and aftercare.
Codes and letters from the same visit
ClearPass suggests ICD-10 codes and procedure (CPT) codes from the note where your country uses them. Treat them as suggestions and check them against your local coding rules before submission.
If a test or treatment needs payer approval, the insurance mode drafts a prior authorization or justification letter from the same case, and Rejection Analysis helps rework a denied claim. See prior authorization letters for how that works.
Review before it goes in the chart
The draft is written by AI and it can be wrong. Read it in full at first, then focus on the parts that carry risk: medications, doses, allergies, laterality and the plan. Numbers that were never spoken in the visit are marked by the numbers check.
If your supervising physician co-signs, give them the reviewed note, not the raw draft. Your review is what makes it a clinical document.
A typical shift with it
Take a busy urgent care or clinic session. For each patient you tap Transcribe, ask for consent, and take the history while examining. You narrate the key findings as you go ('tender over the lateral malleolus, able to weight-bear four steps'), because anything said aloud reaches the transcript and anything silent does not. You tap Stop as the patient leaves and read the draft while the next room is being prepared.
Between patients, the Ask box handles quick changes: add a work note, shorten the plan, list the return precautions. At the end of the session there is no backlog of half-written notes to finish from memory, which is where most documentation errors creep in.
If a patient declines transcription, write a few lines of rough notes or dictate a summary into the browser, and ClearPass turns them into the same structure. Nothing about the review routine changes.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Does it work on a tablet in the examination room?
Yes. It runs in any modern browser on a desktop, tablet or phone, and can be added to the home screen.
Does ClearPass know my scope of practice?
No. It documents what you did and decided. Scope, supervision and prescribing rules come from your licence and employer.
Can I switch structure between patients?
Yes. Change it before any visit, or after the draft is written and ask ClearPass to rewrite the note in another structure.
Are the ICD-10 codes final?
No. They are suggestions drawn from the note. Check them before they are used for billing or a claim.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
Start free — 7 days, no card