An AI medical scribe for nurse practitioners
Nurse practitioners often carry a full clinic list and still write every note themselves, frequently with more education and follow-up content than a doctor's note. ClearPass listens to the consultation, then drafts the note and the patient instructions in English, so the time goes to the patient rather than the keyboard.
Documentation that reflects how you consult
Nurse practitioner visits tend to include a lot of teaching: how to use an inhaler, what to watch for with a wound, when to come back. That content matters clinically and it is also the part most often shortened when time runs out. Because ClearPass transcribes the conversation, the education you actually gave can appear in the note without you retyping it.
Pick the structure that fits the visit. SOAP works for most acute appointments. Follow-up suits chronic condition reviews such as diabetes or blood pressure checks. If your service uses its own headings, write them once under My own structure and they are reused for every note.
- Detailed length captures every clinical fact said, useful when you want the teaching points in the chart.
- Concise length keeps the note short when the visit was routine.
- The Ask box adjusts the draft in plain words, for example 'move the education into its own section'.
Patient instructions in plain language
After the note, one click drafts patient instructions from the same visit: what was found, what to do at home, what to take, and when to seek help. You review and edit them before they go to the patient. For patients who struggle with medical words, ask ClearPass to simplify further.
The same visit can also give a referral letter, a medical report, or a sick note where issuing one is part of your role. Only use the documents your own scope and employer allow; ClearPass drafts text, it does not decide who may sign it.
Working with a collaborating or supervising clinician
If your notes are reviewed by a physician or a senior colleague, a consistent structure makes that review quicker. Every ClearPass note uses the same headings in the same order, so the reviewer knows where to find the assessment and the plan.
When a case needs discussion, the Ask box can produce a short summary of the visit for the handover. The note is always an AI draft: you check it first, and you remain responsible for what goes into the chart.
Getting started in a clinic day
- Sign in. With a Google account or a one-time email code. No software to install and nothing for IT to approve on the clinic machines.
- Choose a structure and length. Set them once; they stay chosen for the next visit.
- Transcribe with consent. Confirm the patient has agreed each time, see the patient, tap Stop.
- Review and paste. Check the numbers the app marks, correct anything wrong, then paste the note into your EMR.
Chronic disease reviews
A large share of nurse practitioner time goes to long-term conditions: diabetes, hypertension, asthma, heart failure, anticoagulation. These visits repeat the same questions every few months, and the note should show the trend, not only today's reading. Say the previous values aloud when you compare them ('last HbA1c was higher, today it is lower') so the draft carries the comparison.
The Follow-up structure keeps these notes short and consistent. If your service runs a nurse-led clinic with a fixed checklist, write that checklist once as your own structure. The numbers check is especially useful here, because review notes are full of readings, and any figure that was never spoken is marked for you to check.
What ClearPass does not do
- It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
- It is not a medical device and does not make clinical decisions. It is a documentation aid.
- It does not connect to your EMR. The note is copy-ready text that pastes into any system.
Privacy
Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.
Questions
Can I use it for telephone reviews?
Yes. Put the call on speaker so the device hears both voices, confirm consent, and transcribe as normal. See the telehealth page.
Does it change what I am allowed to document or prescribe?
No. It writes down what happened in the visit. What you may prescribe, certify or refer is set by your own licence and employer, not by the software.
Can I use my service's own note headings?
Yes. Write your headings once under My own structure and ClearPass fills them in for every note.
Will it write education I did not give?
It should not. The note is built from the transcript. If something appears that was not said, remove it, and use the numbers check to catch invented figures.
What does ClearPass cost?
The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.
Try it on your next clinic day
The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.
Start free — 7 days, no card