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Using an AI scribe with EMIS Web: consultation text by paste

EMIS Web is a primary care system where a consultation is usually a mix of coded entries and free text. ClearPass has no connection to EMIS Web. It drafts the free-text part of the consultation in English, and you paste it in while codes, templates and protocols stay where they are.

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Where EMIS Web is used

Enlivio Health, formerly EMIS, says EMIS Web is used across GP practices, community services, hospices and specialist care settings. It lists clinical documentation, templates, protocols, prescribing and clinical decision support among the product's functions.

For most users that means short GP consultations, one after another, with coded data entered as you go. A pasted note has to fit that rhythm: quick to check, quick to paste, no duplication of what the codes already say.

Coded entries and free text

In a primary care system the codes do work that text cannot: they feed searches, recalls and reports. So keep diagnoses, observations like blood pressure, and anything a template or protocol asks for as coded entries in EMIS Web.

The ClearPass draft is for the free text around them: what the patient described, relevant negatives, what you examined and found, what you explained, and the safety-netting and follow-up you agreed. Paste that into the free-text part of the consultation your practice uses. ICD-10 suggestions from ClearPass are not a substitute for the coding your practice system uses; ignore them unless your setting asks for ICD-10.

Keeping a short consultation short

GP notes are read quickly by the next clinician. Choose Concise length so the draft keeps key points and leaves out small talk. Follow-up suits most return visits and SOAP suits a new problem. If your practice uses a set of headings such as History, Examination, Plan, enter them once in My own structure.

Say examination findings and safety-netting aloud during the consultation. What is not said cannot reach the draft, and a note that omits safety-netting advice leaves a gap.

A two-line history is often enough for a simple problem; the Ask box can shorten a draft further in plain words.

Example of a pasted consultation

Invented GP consultation, ClearPass draft (My own structure: History, Examination, Plan; Concise)

HISTORY
- Sore throat 3 days, fever at home, no cough.
- Eating and drinking; no rash; no difficulty breathing.

EXAMINATION
- Temp 37.9. Tonsils enlarged with exudate. Tender anterior cervical nodes.

PLAN
- Discussed likely cause and options; delayed antibiotic prescription agreed.
- Fluids, simple analgesia.
- Return if unable to swallow fluids, drooling, breathing difficulty, or no better in 1 week.

Codes for the problem and the temperature would be entered in the practice system as usual.

Before saving the consultation

Check the free text is in the right patient's consultation.
Confirm every figure the ClearPass numbers check marked, including temperatures and doses.
Make sure the coded entries and the pasted text agree with each other.
Paste referral letters or patient instructions drafted in ClearPass where your practice keeps letters, after checking them.

Limits

ClearPass cannot open EMIS Web, read the patient's history or enter codes. It saves nothing to the practice system. Practices and their wider organisations often have rules on outside software and on copying between applications; ask the practice manager or IT before using it. Keep names and identifying numbers out of ClearPass.

What ClearPass does not do

It does not replace your judgement. Every note is an AI draft that you review and correct before it is used.
It is not a medical device and does not make clinical decisions. It is a documentation aid.
It does not connect to your EMR. The note is copy-ready text that pastes into any system.

Privacy

Clinical note content is not stored on ClearPass servers: it is processed to write the note, then discarded. Consultation audio is transcribed and discarded, never stored. Your note history stays in your browser, on your device, and you choose how long it is kept. Common identifiers are removed from typed and transcribed text before it reaches the AI; that is a best-effort safeguard, so leave names, ID numbers and file numbers out where you can. Processing goes through the AI providers named in our Privacy Policy, which sets out exactly what each one receives and how long it keeps it. ClearPass does not sign HIPAA business associate agreements today.

Questions

Does ClearPass add codes to EMIS Web?

No. It has no connection to EMIS Web. Enter codes there yourself and paste only the free-text part of the consultation.

Can it keep GP notes short?

Yes. Choose Concise length and Follow-up, SOAP or your own headings.

Can I use it for home visits and community clinics?

Yes, it runs in a phone browser, if your organisation allows outside tools. Note history stays on the device you used and is not synced, so paste from that device if your organisation permits it.

What about patients who speak another language?

ClearPass transcribes most languages and visits that switch language mid-sentence. The note is always written in English, ready to paste as free text.

What does ClearPass cost?

The 7-day trial is free, needs no card and simply ends after 7 days, with no automatic charge. After that there is one plan: $78 a month or $858 a year, with every visit transcribed.

Try it on your next clinic day

The full product for 7 days, with no card and no automatic charge. Then $78 a month or $858 a year. Pricing details.

Start free — 7 days, no card

Sources

Checked on 2026-09-30. Prices and features change; the vendor's own site is the final word.

Enlivio Health: EMIS Web

EMIS Web is a trademark of its owner. ClearPass is not affiliated with, endorsed by or connected to EMIS Web: it does not read from or write to it. You copy the note from ClearPass and paste it into EMIS Web yourself.